1. Introduction
Telavox AB (“Telavox”) is committed to protecting your privacy while ensuring a safe and secure environment within our office premises. This notice outlines the details of our camera surveillance practices, including the purpose, legal basis, and your rights regarding collected data.
2. Details of Camera Surveillance
2.1 Surveillance Operator
- Data Controller: Telavox AB
- Contact Information: [Insert contact details]
- Data Protection Lead Contact: privacy@telavox.com
2.2 Purpose of Surveillance
Camera surveillance is conducted strictly for:
- Preventing crimes such as burglary and vandalism.
- Protecting employees and visitors.
- Collecting evidence in case of security incidents.
- Maintaining order and preventing unauthorized access to premises.
2.3 Legal Basis for Surveillance
Camera surveillance is carried out in accordance with:
- EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679)
- Local Surveillance Laws, such as the Swedish Camera Surveillance Act or the Belgian Surveillance Camera Act.
Legal justification is based on a legitimate interest assessment, ensuring that the need for surveillance outweighs privacy concerns. - Legitimate interest for Camera Surveillance is securing the office environment for our employees and to prevent crime.
3. Placement and Operation of Cameras
- Cameras are installed only in areas justified by security risks.
- No cameras are positioned in a way that directly monitors employees’ workspaces.
- Surveillance is signposted, with visible notices about the presence of cameras.
- Cameras are equipped with masking technology to limit the recording areas to only record areas of interest.
- Camera surveillance is scheduled to activate outside office hours, starting weekdays
(Mon to Friday) at 18:00 and ending on weekdays at 6:00.
4. Data Retention and Handling
- Storage Duration: Recorded footage is retained for a maximum of two weeks, unless required for an ongoing investigation.
- Deletion Policy: Footage is automatically overwritten after the retention period.
- Limitations: Footage is used strictly for security purposes and is never used for general monitoring of employees or visitors.
5. Access and Disclosure of Recorded Data
Access to recorded material is restricted to authorized personnel only. Disclosure may occur only under the following circumstances:
- Individuals’ Access: Persons appearing in footage may request to view their images, provided it doesn’t affect the privacy of others.
- Law Enforcement: Police or prosecutors may access footage if required for investigating a crime punishable by imprisonment.
- Emergency Services: Authorities responsible for public safety may request footage to prevent or mitigate an accident.
Any disclosure is authorized ONLY by Legal Counsel or the Data Protection Lead.
6. Your Rights
Under GDPR and applicable laws, individuals have the right to:
- Request confirmation of whether they appear in recorded footage.
- Access information regarding the purpose, retention period, and legal basis for processing.
- Request removal or restriction of their recorded data, where applicable.
- Object to surveillance, if legitimate grounds exist.
- Lodge a complaint with their local Data Protection Authority.
To exercise any of these rights, contact privacy@telavox.com.
7. Updates to this Privacy Notice
Telavox may update this notice periodically to reflect changes in legislation or internal policies. The latest version will always be available on our website.
For further details, please visit here.
